Prep project boards for Migration
ExperimentsInHonesty opened this issue · 30 comments
ExperimentsInHonesty commented
Overview
We need to prepare the Project Boards for the forced migration that GitHub is doing in August, so that it is already working well for the team by then.
Action Items
- copy this template to a comment below
### Text from project board card, [Add name of column here] ``` [INSERT MARKDOWN HERE] ``` - [ ] Determine where this item goes on the wiki (page and section) - [ ] copy item to wiki - [ ] hide this comment when completed. - copy markdown from a card in the "Start Here" column of the Project Board into your new comment, where it says `[INSERT MARKDOWN HERE]
- delete card from project board.
Resources/Instructions
Project board URL:
ExperimentsInHonesty commented
Text from project board card, Open Roles, Instructions
# START HERE
We know this board is ugly!!!
- [Find a volunteer Opportunity](https://github.com/hackforla/product-management/projects/8#card-53859449)
- [Post a volunteer Opportunity](https://github.com/hackforla/product-management/projects/8#card-53859442)
- [Remove a volunteer Opportunity](https://github.com/hackforla/product-management/projects/8#card-53859412)
If you know some places where we should post these opportunities please [submit Product channels](https://docs.google.com/forms/d/e/1FAIpQLSdrbFBLoKNOmMwXNERxWOTvUL-DwZLCAimc7zurtCZaGnRhfw/viewform) after you check to make sure its not on the list of [existing Product channels we know about](https://docs.google.com/spreadsheets/d/1WFiWycdt_i3Oi11YFld5k-IBMpnOmJmdmOaZvLIvBsk/preview)
- Determine where this item goes on the wiki (page and section) https://github.com/hackforla/product-management/wiki/GitHub:-Open-Roles
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, Open Roles, Instructions
#### Find a volunteer opportunity
---
**Steps**
1. [Signup for the Hack for LA Slack Workspace](http://hackforla.org/slack)
1. If you don't already have a GitHub account, please [signup](https://github.com). We use boards like this to organize information quickly.
1. Read the role descriptions at the top of the columns, pick which is appropriate for your existing skill level
1. Read through the opportunities posted by the teams, pick one and communicate with the team by following the instructions on the opportunity cards.
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
I need more slides in deck that tell people what to do to find the opportunities on the open roles boards.
ExperimentsInHonesty commented
Text from project board card, Open Roles, Instructions
#### Post a Volunteer Opportunity
---
Steps:
1. Get added to this board (reach out to Olivia or Bonnie to be added)
1. click on the plus sign at the top of the column to start a new card under the role type your project falls under
1. If the role type dosen't exist, please make a new column and add a description ([they can be found here](https://github.com/hackforla/civic-opportunity/tree/master/roles-1))
1. Use the following format:
**Project Name**: [your project name replaces these brackets]
**About the Project**: [your brief description replaces these brackets]
**Volunteer Opportunity**: [your opportunity description replaces these brackets]
**Duration**:
**Who to communicate your interest to**
- Slack channel link: #
- Slack name of person to contact in the channel
[Read more about the project]([your project home page on hackforla.org website goes here])
**Resources:**
- Determine where this item goes on the wiki (page and section) - no longer in use
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, Open Roles, Instructions
#### Remove a Volunteer Opportunity
---
**Steps**
1. Confirm that you are the UX or PM lead for your project and that your PM(s) wants this opportunity removed.
1. Edit the opportunity by click the three dots ... on the top right corner of the card.
1. Add ~~ at the top and the bottom of the card (eg. ~~strike this text out~~)
1. Move to the filled column
- Determine where this item goes on the wiki (page and section) - no longer in use
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, Open Roles, Role Title: Project Manager
All the column header cards content are in the files located here: https://github.com/hackforla/civic-opportunity/tree/master/roles-1. This is one card text was not in the roles folder
#### Project Manager
This position interacts directly with the development team to make sure progress is being monitored and that the kanban stays up-to-date. You will see projects through their project lifecycle:
- Ideation
- Initiation
- Planning
- Execution
- Closing
This can include managing a project charter, roadmap, vision and mission statement, and making sure all communication on the repo stays up-to-date.
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Resources
Text from project board card, [Add name of column here]
### Quicklinks
- [Product Managers Skill/Interest](https://docs.google.com/spreadsheets/d/1HREuCv9E1xwX57RgaLw23pFlOcnZAJ__un09i1BcOV8/edit#gid=0)
- [Email to new PMs](https://docs.google.com/document/d/1cgyqAQv2UWU5Lx1cbmJrZ4dMwSOQMVPt2K-Eo4yGDh0/edit)
- [OKRs for Social Change](https://www.whatmatters.com/articles/okrs-positive-social-change-nonprofit/)
- [Google Drive](https://drive.google.com/drive/u/0/folders/1lO8k_0Z1UejkuRlNMYlUl2xlqgyBmvrF)
- [Roster](https://docs.google.com/spreadsheets/d/1SBdwrwBa-XIV2LCLha4DDL5r_-VN5FPu82moVVbgYcY/edit?usp=drive_web&ouid=116527607586876940242) & [OPEN/FILLED roles for PMs](https://docs.google.com/spreadsheets/d/1SBdwrwBa-XIV2LCLha4DDL5r_-VN5FPu82moVVbgYcY/edit#gid=1235824192) (same sheet, but two different tabs)
- [letter of volunteer service](https://github.com/hackforla/governance/issues/61)
- [Active projects](https://docs.google.com/spreadsheets/d/1ZSyCkO3XgD19EzmpLPkmz196vpwNnjjNMZZqXUV8Wqw/edit#gid=0)
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Ice Box
Text from project board card, [Add name of column here]
Icebox = issues identified that are going to get addressed, but are not being started yet because of other more pressing issues.
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Ice Box
Text from project board card, [Add name of column here]
Project funding:
https://opencollective.com/
https://radicle.xyz/
https://sourcecred.io/
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- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Prioritized Backlog
Text from project board card, [Add name of column here]
Prioritized Backlog = issues that we will be tackling next when the current In Progress issues are closed, or a team member who is not currently working on a project gets some bandwidth.
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Prioritized Backlog
Text from project board card, [Add name of column here]
How to Slide presentations for Guides
- [Peer Review](https://docs.google.com/presentation/d/1srOj8VsNfIdqQK5fH2hxTrSA7JJ94APnoYoghAa09pM/edit#slide=id.g100cefacf37_0_1)
- [Gather Examples and Interview Teams](https://docs.google.com/presentation/d/1AT0TBuRlbKtl9d7YEzLax90Dhg3RI3mBesEVsPCeFws/edit#slide=id.gfcb8642ab3_2_37)
- [Complete draft that has been started](https://docs.google.com/presentation/d/1SEGphLSuZDkYZLtlST5oANdL_tbKepTBABzs3kxUo8U/edit#slide=id.g100cefacbc3_1_364)
- Create a template - coming soon
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, In Progress
Text from project board card, [Add name of column here]
In Progress = issues that a person has been assigned to and is actively working
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Questions / Review
Text from project board card, [Add name of column here]
https://github.com/hackforla/communities-of-practice/issues/1
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ExperimentsInHonesty commented
Text from project board card, 05 - Project Management, Done
Text from project board card, [Add name of column here]
https://github.com/hackforla/access-the-data/issues/9#issue-826972872
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ExperimentsInHonesty commented
Text from project board card, 02 - Product Manager Experience Profile, Instructions
# START HERE
Your PM Experience Profile helps you keep track of your progress and achievements at Hack for LA. You can use the checklist to mark action items you have done, or currently working on with embedded links for easy reference.
Here's how to keep it updated in 4 steps!
- [Create PM Experience Profile](https://github.com/hackforla/product-management/projects/10#card-67024167)
- [Add to Project Board](https://github.com/hackforla/product-management/projects/10#card-67024164)
- [Update Action Items](https://github.com/hackforla/product-management/projects/10#card-67024160)
- [Tailor Your Experience Profile](https://github.com/hackforla/product-management/projects/10#card-67024004)
FYI, if you need your profile reviewed, move your card to the "Review" column and send a message to [#admin](https://hackforla.slack.com/archives/C01Q24YF56J) on slack. If you're away, move your card to the "On Holiday" column. Other times, it should be "In Progress".
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 02 - Product Manager Experience Profile, Instructions
#### Create PM Experience Profile
---
**Steps**
1. Right click on this link to open the issue that creates your [Product Manager Experience Profile](https://github.com/hackforla/product-management/issues/new?assignees=&labels=feature%3A+experience+profile&template=product-manager-experience-profile.md&title=Experience+Profile%3A+%5BYour+Name%5D) in a new tab.
1. Replace the placeholder with your name in the title. E.g. it should read - Experience Profile: Jane Doe
1. Click “Submit New Issue”
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 02 - Product Manager Experience Profile, Instructions
#### Add to Project Board
---
**Steps**
1. In the right side menu, click “assign yourself”
1. In the right side menu, click Projects → Repository → 02 - Product Manager Experience Profile
- Determine where this item goes on the wiki (page and section)
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ExperimentsInHonesty commented
Text from project board card, 02 - Product Manager Experience Profile, Instructions
#### Update Action Items
---
**Steps**
1. Find an action item you’d like to track, for example “Product One Sheet”
1. Click to check the box
1. Click “...” at the top and choose Edit
1. Find the list item you want to attach a link to and paste the link in the parenthesis
1. Click “Update comment”
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 02 - Product Manager Experience Profile, Instructions
#### Tailor Your Experience Profile
---
**Steps**
You can add more items to the checklist -
1. Click “...” at the top and choose “Edit”
1. Go to the last list item and click "Enter" on your keyboard
1. Write new list item
1. Click "Update comment"
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 04 - Project Updates for Website and Org, Skipping (by prior agreement)
#### Pending meetings
- Determine where this item goes on the wiki (page and section)
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ExperimentsInHonesty commented
Text from project board card, 04 - Project Updates for Website and Org, Links/Questions/Review
[Bonnie Review](https://github.com/hackforla/product-management/projects/6?card_filter_query=label%3A%22bonnie+review%22)
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
Text from project board card, 04 - Project Updates for Website and Org, Links/Questions/Review
Sort board by:
- [One Sheets](https://github.com/hackforla/product-management/projects/6?card_filter_query=label%3A%22feature%3A+one+sheet%22)
- [Project Inventory](https://github.com/hackforla/product-management/projects/6?card_filter_query=label%3A%22feature%3A+project+inventory%22)
- [Tracker](https://github.com/hackforla/product-management/projects/6?card_filter_query=label%3Atracker)
- [Time sensitive](https://github.com/hackforla/product-management/projects/6?card_filter_query=label%3A%22time+sensitive%22)
- Determine where this item goes on the wiki (page and section)
- copy item to wiki
- hide this comment when completed.
ExperimentsInHonesty commented
- In the wiki, look for any link to the old project board, and replace with a new project board link if it's a one to one match. If the destination is no longer available, add a note in a comment on this issue with the text that is being linked (including the old
URL)
Notes
- Issue: not a broken project board link but a Zoom link that goes to codeforamerica's Zoom. (The meeting times are also incorrect in the same text.)
- Where: https://github.com/hackforla/product-management/wiki#getting-started
- Text with old link: "5. Attend the weekly Product Manager community of practice meeting on Wednesdays at 6 pm PST and/or Fridays at 10 am PST via Zoom"
- Where: https://github.com/hackforla/product-management/wiki#getting-started
- Issue: columns can no longer be linked directly?
- Where: https://github.com/hackforla/product-management/wiki#project-assignment
- Text with old link: "Your first task when you are assigned a project is to grab an issue from the prioritized backlog on the Templates and Guides board and find that asset on your project, document how it was created and how your team is using it. If there are no issues on the prioritized backlog, then bring that up at the next Product Manager meeting. If a template does not already exist, add a card to the icebox so that it can be created."
- Where: https://github.com/hackforla/product-management/wiki#project-assignment
- Issue: Link to Miro directs to old PM board
- Where: https://github.com/hackforla/product-management/wiki#tools
- Text with link: Miro
- Where: https://github.com/hackforla/product-management/wiki#tools
- Issue: Is this information still valid?
- Where: https://github.com/hackforla/product-management/wiki#recruiting-new-members
- Text with links: "1. Post the role you require on the Open Roles board of its respective Community of Practice. 3. Update your project "Looking for" on the Hack for LA website by opening an issue on their repository."
- Where: https://github.com/hackforla/product-management/wiki#recruiting-new-members
- Issue: contact listed is no longer valid
- Where: https://github.com/hackforla/product-management/wiki/PM-CoP-Lead-Resources#community-lead
- Text with old link: "Please reach out to aj price on Slack if you are interested."
- Where: https://github.com/hackforla/product-management/wiki/PM-CoP-Lead-Resources#community-lead
- Issue: No link to open roles board
- Where: https://github.com/hackforla/product-management/wiki/Recruitment
- Text: No text or links under https://github.com/hackforla/product-management/wiki/Recruitment#open-roles-boards
- Where: https://github.com/hackforla/product-management/wiki/Recruitment
- Issue: Links to old recruitment issues
ExperimentsInHonesty commented
- Sort out open roles on wiki
- https://github.com/hackforla/product-management/wiki/Recruitment
- https://github.com/hackforla/product-management/wiki/GitHub:-Open-Roles
- https://github.com/hackforla/civic-opportunity/tree/master/roles-1
- https://github.com/hackforla/communities-of-practice/wiki/Open-Roles-Templates
ExperimentsInHonesty commented
- I need more slides in deck that tell people what to do to find the opportunities on the open roles boards.
ExperimentsInHonesty commented
- Move this content to the revenue repo wiki
Project funding:
https://opencollective.com/
https://radicle.xyz/
https://sourcecred.io/
ExperimentsInHonesty commented
- Update the communities of practice wiki
- hackforla/communities-of-practice#1
ExperimentsInHonesty commented
Quicklinks
- Messaging to people we are recruiting outside of Meetup
- Email to new PMs - currently outdated but can be repurposed
- OKRs for Social Change
- old Google Drive
- old Roster
- letter of volunteer service
- Active projects
ExperimentsInHonesty commented
- Add instructions to all CoP wikis on how to work on guides.
ExperimentsInHonesty commented
- Create new repo
- Create new Google Drive
- Create issues
### Overview
We need to create a spreadsheet template and means to keep that spreadsheet updatdated
### Action Items
- [ ] Create experience profile spreadsheet based on [CTJ : HfLA Skills and Experience Matrix](https://docs.google.com/spreadsheets/d/1_sCd8Kc2Tlhe--8UJLkgyDoqyQw_eZxhie3QTOwTHrM/)
- [ ] create an issue for each practice area tab
- [ ] create an automation that updates the practice area tab issue when there is a new item added to the spreadsheet
### Overview
We need to create a new experience profile issue template, so that people can use the matrix spreadsheet for onboarding and for personal resume building
### Action Items
- [ ] create a new experience profile issue template with the following action items
```
- [ ] In the right side menu, click “assign yourself”
- [ ] add this issue to the project board for experience profiles and your cop
- [ ] add labels
- [ ] add milestone: team workflow
- [ ] add the new spreadsheet to the experience profiles Google Drive
- [ ] subscribe to any of the practice area issue that are relevant for you
- [ ] fill out the spreadsheet `experience you had before joining HfLA` tab,
- [ ] meet with the org rep and review the sheet
- [ ] update the `skills you gained at hfla or after` tab as you gain skills on your project
- [ ] compare `current skills` tab with resume or portfolio and update if the item appears on either
- [ ] see `tasks` tab for resume/portfolio updates needed.
- [ ] keep updating the `experience you had before joining HfLA` and `skills you gained at hfla or after` tab with any new skills that show up on the practice are issues.
```
- Create issues for each of the following
- Create a method for dealing with name changes in existing skills
- Suggest a skill that does not currently appear on the skills matrix
- Create role scrapers to find new skills
- create a scraper that looks for open roles with the titles you are interested in and finds new skill terms to be reviewed by CTJ.
- Create slides for onboarding deck to have new volunteers create experience profiles
#### Create PM Experience Profile **Steps** 1. Right click on this link to open the issue that creates your [Product Manager Experience Profile](https://github.com/hackforla/product-management/issues/new?assignees=&labels=feature%3A+experience+profile&template=product-manager-experience-profile.md&title=Experience+Profile%3A+%5BYour+Name%5D) in a new tab. 1. Replace the placeholder with your name in the title. E.g. it should read - Experience Profile: Jane Doe 1. Click “Submit New Issue”
ExperimentsInHonesty commented