ExtracTED

Overview

TED (Tenders Electronic Daily) is the online version of the 'Supplement to the Official Journal' of the EU, dedicated to European public procurement.

TED provides free access to public procurement notices from contracting authorities based in the European Union and in the European Economic Area (also if they provide services in any other country).

TED website currently offers bulk downloads of XML packages dating back to 1993, which can be found on the FTP ftp://ted.europa.eu/ accessible with generic credentials (guest/guest).

This repo contains scrips to extract and parse TED Contract award notices, i.e. the results of the procurement procedure. The scripts have been fully tested to extract all Contract award notices for 2014, 2015 and 2016. Documents are extracted as Python dictionaries which can be saved in a MongoDB database for easy retrieval, or further normalised to be converted in CSVs.

Example of TED Contract award notice

The image below show an example of document as shown on the TED website.

Example of extracted dictionary

An example of extracted data (from same document above):

{
  'DOC_ID': '466898-2016',
  'CODED_DATA': {
    'NOTICE_DATA': {
      'IA_URL_GENERAL': 'www.ekz.ch',
      'ISO_COUNTRY': 'CH',
      'NO_DOC_OJS': '2016/S 253-466898',
      'ORIGINAL_CPV': ['79970000'],
      'REF_NOTICE': ['2016/S 172-310484']
      },
    'CODIF_DATA': {
      'AA_AUTHORITY_TYPE': '4',
      'AC_AWARD_CRIT': 'Z',
      'DS_DATE_DISPATCH': '20161230',
      'MA_MAIN_ACTIVITIES': ['Z'],
      'NC_CONTRACT_NATURE': '4',
      'PR_PROC': '2',
      'RP_REGULATION': '7',
      'TD_DOCUMENT_TYPE': '7',
      'TY_TYPE_BID': '9'
      }
    },
 'CONTRACT': {
   'OTH_NOT': 'NO',
   'CONTRACTING_AUTHORITY': 'Elektrizitätswerke des Kantons Zürich',
   'CONTRACT_OBJECT': {
     'CONCLUSION_FRAMEWORK_AGREEMENT': 'NO',
     'CONTRACTS_DPS': 'NO',
     'CONTRACT_COVERED_GPA': 'YES',
     'CPV_MAIN': '79970000'
     }
   },
   'AWARDS_OF_CONTRACT': [
    {
      'CONTRACTOR': {
         'ADDRESS': 'Mühlebachstraße 52',
         'COUNTRY': 'CH',
         'OFFICIALNAME': 'Linkgroup AG',
         'POSTAL_CODE': '8008',
         'TOWN': 'Zürich'
         },
      'CONTRACT_VALUE': {
        'COST': {
          'CURRENCY': 'CHF',
          'VALUE': 700000.0
          }
        }
    }
   ]
}

Fields

Fields and description of the extracted data

1. DOC_ID section

Field	Data type	Description
DOC_ID	String	Unique document number in TED.

2. CODED_DATA section

The CODED_DATA section is divided in 2 groups of data.

NOTICE_DATA contains data related to the notice
CODIF_DATA contains the META data (codification) related to the notice.

2.1 NOTICE_DATA section

Field	Data type	Description
NO_DOC_OJS	String	Notice number in TED
ORIGINAL_NUTS	List(String)	Region code(s) of the place of performance or delivery. A 2-5 digits code of the Nomenclature of Territorial Units for Statistics. Lookup values for first two digits: ISO_COUNTRY.csv
ORIGINAL_CPV	List(String)	Product or service 8 digits code(s) of the Common Procurement Vocabulary. Lookup values for first two digits: CPV.csv
ISO_COUNTRY	String	2-characters ISO code of the country where the contracting body is located. Lookup values: ISO_COUNTRY.csv
IA_URL_GENERAL	String	Main internet address (URL) of the contracting body
REF_NOTICE	List(String)	Reference notice number in TED. Referencing a previous publication (prior information, corrigendum, ...)
VALUES_LIST	Total Value	Estimated total value(s) or total final value of the procurement

2.1.1 VALUES_LIST sub-section

VALUES_LIST can be composed of the following fields:

Field	Data type	Description
GLOBAL_VALUE	Value	The total value of the tender. Should equal the sum of in CONTRACTS_VALUE List
CONTRACTS_VALUE	List(Value)	Individual awards value. This happens when the contract is composed of multiple parts or lots.

Value Data Type

Each value can be single or range value and can have VAT percentage

When is single:

Field	Data type	Description
CURRENCY	String	Currency of the value
VALUE	Float	Value
VAT_PRCT	Int	Vat percentage

When is range:

Field	Data type	Description
CURRENCY	String	Currency of the value
LOW_VALUE	Float	Lower value of the range
HIGH_VALUE	Float	Higher value of the range
VAT_PRCT	Int	Vat percentage

2.2 CODIF_DATA section

Field	Data type	Description
DS_DATE_DISPATCH	String	Date of dispatch of the notice. Format: yyyymmdd
TD_DOCUMENT_TYPE	String	Type of document. Lookup values: TD_DOCUMENT_TYPE.csv
AA_AUTHORITY_TYPE	String	Type of awarding authority. Lookup values: AA_AUTHORITY_TYPE.csv
NC_CONTRACT_NATURE	String	Nature of contract. Lookup values: NC_CONTRACT_NATURE.csv
PR_PROC	String	Type of procedure. Lookup values: PR_PROC.csv
RP_REGULATION	String	The regulation that applies to the procedure. Lookup values: RP_REGULATION.csv
TY_TYPE_BID	String	Type of bid. Lookup values: TY_TYPE_BID.csv
AC_AWARD_CRIT	String	Type of awarding criteria. Lookup values: AC_AWARD_CRIT.csv
MA_MAIN_ACTIVITIES	List(String)	Main activity of the contracting body. Lookup values: MA_MAIN_ACTIVITIES.csv

3. CONTRACT section

The CONTRACT section contains the notice itself, in the XML format. In the original XML file this section can be available in different translations, up to 24 when is fully translated. If available, the English translation of the contract is preferred. Otherwise, French and German becomes second and third choice respectively. When any of this translation is not present, the first available is picked.

3.1 OTH_NOT section

Field	Data type	Description
OTH_NOT	String	Indicate whether the notice follow a standard structure (then OTH_NOT = NO) or structure is open to allow the publication of any other notice which is not following a standard form, aka non-structured notice (then OTH_NOT = YES). Only when OTH_NOT = NO, the fields CONTRACTING_AUTHORITY, CONTRACT_OBJECT and AWARDS_OF_CONTRACT are extracted

3.2 CONTRACTING_AUTHORITY section

Field	Data type	Description
CONTRACTING_AUTHORITY	String	Name of Contracting Authority

3.3 CONTRACT_OBJECT section

Object of the contract.

Field	Data type	Description
NUTS	List(String)	Region code(s) of the place of performance or delivery. A 2-5 digits code of the Nomenclature of Territorial Units for Statistics. Lookup values for first two digits: ISO_COUNTRY.csv
NUTS_EXTRA	String	Additional extracted comments on the place of performance or delivery
CPV_MAIN	String	Main Product or service 8 digits code of the Common Procurement Vocabulary. Lookup values for first two digits: CPV.csv
CONTRACT_COVERED_GPA	String	YES or NO if contract is covered by GPA (Government Procurement Agreement)
CONCLUSION_FRAMEWORK_AGREEMENT	String	YES or NO if contract is part of a Framework Agreement
CONTRACTS_DPS	String	YES or NO if contract is subject to a Dynamic Purchasing System
CONTRACT_VALUE	Contract Value	Total value. Should correspond to the sum of individual contractor's contract values. See Section AWARDS_OF_CONTRACT

3.3.1 CONTRACT_VALUE sub-section

Each contract value can be composed of the following fields:

Field	Data type	Description
COST	Value	The actual cost
ESTIMATE	Value	An initial estimate of the cost
NUMBER_OF_YEARS	Int	Number of year the contract last. Cost/Estimate might be given per year
NUMBER_OF_MONTHS	Int	Number of month the contract last. Cost/Estimate might be given per month

Value Data Type

Fields are same as mentioned above. See Section Value Data Type

3.4 AWARDS_OF_CONTRACT section

List of awards.

Each award can contain the following sub-sections:

CONTRACTOR: General Information about successful bidder
CONTRACT_VALUE: Contract value associated with contractor.

3.4.1 CONTRACTOR sub-section

Field	Data type	Description
OFFICIALNAME	String	Name of Contractor
COUNTRY	String	Country of Contractor
ADDRESS	String	Address (Street Name) of Contractor
TOWN	String	Town of Contractor
POSTAL_CODE	String	Postal Code of Contractor

3.4.2 CONTRACT_VALUE sub-section

Fields are same as mentioned above. See Section 3.3.1 CONTRACT_VALUE

How do I use it?

Requirements/Pre-requisites

Python modules required:

lxml
voluptuous
pandas

Optional:

pymongo

Python version: 3.6 Database: MongoDB, local mode

How to run the project locally

Example of how to convert a document

file_path = '454322_2015.xml'  # Contract Award notice downloaded from tED website

# Extract the raw data
from extractor import extract
raw = extract(file_path)

# Validate the raw data
from validator import validate
data = validate(raw)

# Prune the data: remove empty fields
from validator import prune
prune(data)

Project Structure

Repository structure:

.
├── Lookups
│   └── AA_AUTHORITY_TYPE.csv
│   └── AC_AWARD_CRIT.csv
│   └── CPV.csv
│   └── ISO_COUNTRY.csv
│   └── MA_MAIN_ACTIVITY.csv
│   └── NC_CONTRACT_NATURE.csv
│   └── PR_PROC.csv
│   └── RP_REGULATION.csv
│   └── TD_DOCUMENT_TYPE.csv
│   └── TY_TYPE_BID.csv
├── extractor.py
└── validator.py
└── mongo_import.py

Lookups: folder containing various lookup files
extractor.py: script to extract raw data from the contract award notices
validator.py: scripts to validate the raw data and prune the dictionary (i.e. remove the empty fileds)
mongo_import.py: script to upload the data in a MongoDB database

Contributors

Alessandra Sozzi, working for the Office for National Statistics Big Data project

LICENSE

Released under the MIT License.

ONSBigData/ExtracTED

ExtracTED

Overview

Example of TED Contract award notice

Example of extracted dictionary

Fields

1. DOC_ID section

2. CODED_DATA section

2.1 NOTICE_DATA section

2.1.1 VALUES_LIST sub-section

Value Data Type

2.2 CODIF_DATA section

3. CONTRACT section

3.1 OTH_NOT section

3.2 CONTRACTING_AUTHORITY section

3.3 CONTRACT_OBJECT section

3.3.1 CONTRACT_VALUE sub-section

Value Data Type

3.4 AWARDS_OF_CONTRACT section

3.4.1 CONTRACTOR sub-section

3.4.2 CONTRACT_VALUE sub-section

How do I use it?

Requirements/Pre-requisites

How to run the project locally

Project Structure

Contributors

LICENSE