The purpose of this document is to provide a detailed description of the requirements for the Library Management System (LMS). It will outline the functional and non-functional requirements, design constraints, and other pertinent information needed for the development and deployment of the system.
The LMS is intended to automate the management of a library's resources. The system will handle book inventory, member registrations, and transactions such as book issues and returns. It aims to improve efficiency, reduce manual errors, and provide a user-friendly interface for both library staff and members.
- LMS: Library Management System
- SRS: Software Requirements Specification
- GUI: Graphical User Interface
- API: Application Programming Interface
- IEEE Std 830-1998, IEEE Recommended Practice for Software Requirements Specifications
- Library Management Best Practices
This SRS document is organized into the following sections:
- Introduction
- Overall Description
- Specific Requirements
- Appendices
The LMS is a standalone system that will replace the existing manual process of managing library resources. It will interact with a relational database to store and retrieve information. The system will have a web-based user interface and may later include mobile support.
- Book Management: Add, update, delete, and search for books.
- Member Management: Register, update, delete, and search for library members.
- Transaction Management: Issue and return books, track due dates and fines.
- Authentication: Login and registration for library staff and members.
- Reporting: Generate reports on library usage, book inventory, and transactions.
- Library Staff: Manage books, members, and transactions. Requires a user-friendly interface and access to administrative functions.
- Library Members: Search for books, check their account status, and view transaction history. Requires a simple interface for ease of use.
- Administrators: Oversee the entire system, manage user roles, and access all functionalities. Requires a comprehensive interface with advanced options.
- Web Application: Compatible with modern web browsers (Chrome, Firefox, Safari, Edge).
- Database: MySQL or PostgreSQL.
- Server: Runs on a Java-based server (e.g., Apache Tomcat).
- Security: Must comply with standard security practices, including encryption for sensitive data.
- Performance: Must handle a high number of concurrent users and transactions efficiently.
- Scalability: Should be designed to scale as the library grows.
- Users have basic knowledge of computers and web browsing.
- Reliable internet connection is available.
- The system will be hosted on a secure server.
- Add Book:
- Input: Title, Author, ISBN, Published Date, Category, Status.
- Output: Confirmation message and updated book list.
- Update Book:
- Input: Book ID, updated details.
- Output: Confirmation message and updated book details.
- Delete Book:
- Input: Book ID.
- Output: Confirmation message and updated book list.
- Search Book:
- Input: Search criteria (e.g., title, author, ISBN).
- Output: List of books matching the criteria.
- Register Member:
- Input: Name, Address, Email, Phone Number.
- Output: Confirmation message and member ID.
- Update Member:
- Input: Member ID, updated details.
- Output: Confirmation message and updated member details.
- Delete Member:
- Input: Member ID.
- Output: Confirmation message and updated member list.
- Search Member:
- Input: Search criteria (e.g., name, email).
- Output: List of members matching the criteria.
- Issue Book:
- Input: Member ID, Book ID, Issue Date.
- Output: Confirmation message and updated transaction record.
- Return Book:
- Input: Transaction ID, Return Date.
- Output: Confirmation message and updated transaction record.
- View Transactions:
- Input: Search criteria (e.g., member ID, book ID, date range).
- Output: List of transactions matching the criteria.
- Login:
- Input: Username, Password.
- Output: Access to system functionalities based on user role.
- Register:
- Input: Username, Password, Role.
- Output: Confirmation message and user account.
- Generate Report:
- Input: Report type (e.g., book inventory, member activity, transactions).
- Output: Downloadable report in PDF or Excel format.
- The system should handle at least 100 concurrent users without performance degradation.
- Response time for any action should not exceed 2 seconds under normal load.
- All data should be encrypted in transit and at rest.
- User passwords must be hashed using a secure algorithm (e.g., bcrypt).
- Implement role-based access control (RBAC) to ensure proper authorization.
- The user interface should be intuitive and easy to navigate.
- Provide tooltips and help documentation for user assistance.
- The system should have an uptime of 99.9%.
- Regular backups should be performed to prevent data loss.
- Code should follow standard naming conventions and be well-documented.
- The system should be modular to facilitate easy updates and maintenance.
- The system should be deployable on any standard Java-based server.
- The web application should be compatible with all major browsers.
- Book ID: Unique identifier for a book.
- Member ID: Unique identifier for a library member.
- Transaction ID: Unique identifier for a book issue or return transaction.
- Use case diagrams
- Entity-Relationship diagrams
- API documentation for third-party services (if any).
- Additional reading materials on library management systems.