/easychair2acm

Python script to convert easy chair conference data to ACM processing metadata

Primary LanguagePython

easychair2acm

Python script to convert easy chair conference data to ACM processing metadata requirements, concretely ACM e-Rights system CSV format 2023, as detailed in https://www.acm.org/publications/gi-proceedings-current.

EasyChair is a conference management system https://easychair.org with >21 million accesses per month.

ACM Association for Computing Machinery https://www.acm.org is a 72 years old scientific organization with over 100,000 members and a major customer of easychair.

This python script is for conference program chairs who want to automatically convert author and submission data into the CSV format expected by the ACM e-Rights system:

proceedingID event_tracking_number/theirnumber paper_type theTitle prefix first_name middle_name last_name suffix author_sequence_no contact_author ACM_profile_id ACM_client_no orcid email department_school_lab institution / AFFILIATION city state_province country secondary_department_school_lab secondary_institution secondary_city secondary_state_province secondary_country section_title section_seq_no published_article_number start_page end_page article_seq_no art_submission_date art_approval_date source (submission system) abstract
108XX art_1 Full Paper Essentials of Ancient Hardware Engineering Dr. Kevin J. Bacon Jr. 2 no kjbacon@google.com Department of Library and Information Science University of Michigan Ann Arbor MI USA Department of Communications University of Chicago Chicago USA System Management 3 5 1 5 7 7/1/2021 10/23/2021 Craig Rodkin Enter your abstract here
108XX art_1 Full Paper Essentials of Ancient Hardware Engineering Mr. Jon M. Bon Jovi 1 yes jbj@rutgers.edu Department of Anthropology and Social Science Rutgers, The State University of New Jersey Newark NJ USA System Management 3 5 1 5 7 7/1/2021 10/23/2021 Craig Rodkin Enter your abstract here
108XX art_1 Full Paper Essentials of Ancient Hardware Engineering Dr. Kevin Costner III 3 no kev_cos@yahoo.com INRIA Paris France System Management 3 5 1 5 7 7/1/2021 10/23/2021 Craig Rodkin Enter your abstract here
108XX art_2 Invited Talk Generating Traffic Data Nicholas Carter 1 no 90000001026 1234-9876 nicholas_carter@utoronto.edu.ca University of Toronto Toronto Canada Event Reports 1 12 1 23 14 5/13/2021 10/23/2021 Craig Rodkin
108XX art_2 Invited Talk Generating Traffic Data Kevin Richardson 2 yes krichardson@nsu.edu Nova Southeastern University Fort Lauderdale FL USA Department of Science & Engineering Ave Maria University Ave Maria FL USA Event Reports 1 12 1 23 14 5/13/2021 10/23/2021 Craig Rodkin
108XX art_3 Poster Sample Poster Title Craig Barry Rodkin 2 no rodkin@hq.acm.org Publications Dpt. ACM NY NY USA SFDS Belle Harbor NY Fake Section 2 234 242 10 6/29/2021 10/23/2021 Craig Rodkin Sample Abstract 1
108XX art_3 Poster Sample Poster Title Anna Lacson 1 no lacson@hq.acm.org ACM New York New York Fake Section 2 234 242 10 6/29/2021 10/23/2021 Craig Rodkin Sample Abstract 1
108XX art_3 Poster Sample Poster Title Laura L. Lander 3 yes 90000001099 0000-0001-6769-7867 lander@hq.acm.org ACM New York NY USA Fake Section 2 234 242 10 6/29/2021 10/23/2021 Craig Rodkin Sample Abstract 1
108XX art_4 Poster Sample Poster Title222 Craig B Rodkin 2 no 90000001088 0000-0001-9999-9999 rodkin@hq.acm.org Publications Dpt. ACM NY NY USA SFDS Belle Harbor NY Fake Section 1 243 251 11 6/14/2021 10/23/2021 Craig Rodkin sample abstract 2
108XX art_4 Poster Sample Poster Title222 Anna Lacson 1 yes lacson@hq.acm.org ACM New York New York Fake Section 1 243 251 11 6/14/2021 10/23/2021 Craig Rodkin sample abstract 2
108XX art_5 Poster Sample Poster Title3333 Laura Linda Lander 1 yes 900000010 0000-0001-6769-7867 lander@hq.acm.org ACM New York NY USA Dept. of infrastructure NSF Los Angeles CA USA Fake Section 3 252 260 12 5/21/2021 10/19/2021 Craig Rodkin sample abstract 3

Without having to pour through all author and submission data manually.

IMPORTANT: the paper_type is fixed to "Full Paper" for all submissions. This field has to be adjusted manually following the instructions at https://www.acm.org/binaries/content/assets/publications/taps/papertypes-csvfields-current.pdf.

Steps

  1. In chair role, click the Premium tab and then Conference data download.
  2. Click the link corresponding to If you would like to view which tables are included in the CSV data, or download only a subset of these tables.
  3. Select the tables submission and author and download them.
  4. Extract the accepted articles from the submission.csv file and copy them to a file named accepted.csv in the same directory as the easychair2acm.py script.
  5. Copy the author.csv file to authors.csv in the same directory as before.
  6. Run python easychair2acm.py to get the output in output_acm.csv.

License

MIT License

Copyright 2023 rogargon

Copyright 2019 farpeek

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.