/BizagiTraining

Primary LanguageVBAGNU General Public License v3.0GPL-3.0

Replace fonts of Word documents - Bizagi Training 🤖

This Visual Basic code swaps the body text, Heading One and Heading Two text fonts to the latest style and font changes provided by Bizagi. This current version of the code on the test phase. It is not a final release.

Also, if you would like to know which fonts and font sizes are being used in your Word document you can use the macro in GetFonts.cls

Step-by-step 📋

  1. Go to the folder structure of your assigned workshop/course.
  2. Identify client type documents (Enunciados, Agendas, tareas...).
    • For Agendas do not use the file Bizagi Word Template (Branded Front Cover).docx use instead Bizagi Word Template (Simple - No Front Cover)
  3. Open up the document in Word.
  4. Enable Macros to run in Word by enabling developer tab How to enable Developer tab in Word.
  5. Copy and paste the code provided in the file ReplaceFonts.cls. Click me 👈
  6. Make sure the fonts and font sizes are being properly identified in the variable declaration.
    • You can check them manually, however can use the code in GetFonts.cls to get the full list of font and font size.
  7. You ought to make sure all the fonts and font sizes have been properly identified in the variable declaration, then you can Run the code.
  8. Check the result of the execution of the macro, make changes manually if needed.
  9. Now, open the file Bizagi Word Template (Branded Front Cover).docx. You can download the Word templates here 👈
  10. Copy and paste into the template.
  11. Eliminate blank spaces, unused tags, etc.
  12. Update the Table of contents at the beginning of the document and make sure it makes sense.
  13. Save 💾 with the version v11.2 on the name of the file and upload ☁️ to our repository.
  14. Repeat for all the other documents for both English and Spanish.

Considerations ❗

  • This code has a complexity of O(n) which means that the code changes letter by letter and then moves on to the next paragraph. This is not an issue for our documents but for big documents you might notice a little lag. You can even see the letters getting swapped.

  • Elements such as footers or headers are not effected by this VBA Macro, you can change them manually if you feel the need to.

  • Make sure to run this set of Macros with only one instance (maximum 2) of Word opened.

  • When you want to save the new document, make sure to NOT save it as a Macro file, save it like a regular .docx file.

Troubleshooting 🔧

Some documents have 3 types of Headings, such as Heading One, Heading Two and some other heading with a different font size, if this happens make sure the document looks good and makes sense.